Jobs

Grindstone Theatre is hiring a full time Bookings and Operations Manager.

To apply please email bmartin@grindstonetheatre.ca with YOUR NAME - Bookings and Operations Manager Application in the subject line with a cover letter and CV. We look forward to hearing from you!'

Deadline to apply is July 19th.

Full details

Bookings and Operations Manager

About Us:

Grindstone Theatre Society is a non-profit organization dedicated to advancing arts and culture. Founded in 2011 Grindstone Theatre has become a cornerstone of the Improv, Theatre, Comedy and Music scene in Edmonton. With multiple performance venues including the Grindstone Comedy Theatre, The Orange Hub Theatres, and our Fringe "Bring Your Own Venues," we offer a diverse range of venues and programming to engage audiences and support local and national artists, arts producers and community groups.

Mission:

Grindstone Theatre Society is committed to creating professional opportunities for local emerging performing artists. We believe that Edmonton has an overflow of talent that deserves to be nurtured and showcased. We serve to advance a diverse community of arts and culture through theatre, comedy, music and art.

Job Description:

We are seeking a dynamic and experienced Bookings and Operations Manager to oversee all bookings and operational aspects of Grindstone Theatre's venues. Reporting to the Artistic and Executive Director, the Bookings and Operations Manager will be responsible for managing venue rentals, coordinating event logistics, and ensuring the smooth operation of our theatres. This role will also oversee budgeting, venue sponsorship, reporting, booking contracts, marketing, and ticketing, as well as hiring and managing staff.

Responsibilities:

1. Booking Management:

• Serve as the primary point of contact for all venue rental inquiries, negotiating rental agreements, preparing contracts, and overseeing the booking process from start to finish.
• Maintain an up-to-date booking calendar for all Grindstone Theatre venues, ensuring efficient use of space and resources. Share the calendars with the necessary stakeholders.
• Develop and maintain relationships with clients, event organizers, and artists to encourage repeat bookings and foster positive partnerships.

2.A. Comedy Theatre Venue Operations:

• Oversee operational aspects of Comedy Theatre venue, including scheduling staff (TD/Head Technician and Box Office/FOH staff). Work with the General Manager who will coordinate Bistro staff and handle facility repairs and maintenance.
• Develop and implement operational policies and procedures to streamline venue operations and improve efficiency.

2.B. Orange Hub Venues

• Work with the AD to develop the Orange Hub Business Plan, Policies and Procedures.
• Review the management contract with the City of Edmonton for the Orange Hub Theatres. Ensure compliance and report to the City of Edmonton as required for the Orange Hub Theatres management contract.
• Conduct interviews with the AD and hire related staff for the Orange Hub Venues
• Work closely with the Technical Director and Front of House Services Manager to coordinate technical requirements, staffing needs, and venue setup for events.

2.C. Fringe BYOV Venues

• Produce and manage the Grindstone Fringe Festival BYOV’s
• Use the same processes of soliciting applications from renters
• Manage venue rental contracts with external venues (ex. Luther Center, Mile Zero Dance, etc)
• Create a google form to collect applicant information once dates are announced for the festival
• Ensure the application is marketed across Grindstone channels and Theatre networks
• Update the website with Fringe BYOV deadlines and relevant venue information
• Select shows for each venue and send offers, contracts and invoices. Have the shows approved by the AD.
• Liaise with Fringe proper on the amount of venues running and shows accepted
• Create show schedules for each venue. Ensure the schedule works with the Artists and submit the final show schedule to Fringe Proper, then upload all show times into Eventotron
• Schedule Technicians and FOH managers for the duration of the festival
• Instruct FOH managers to work with Volunteers for ticket scanning and line management
• Work with the Festival TD to collect all technical needs from BYOV Producers
• Work with the Festival TD to ensure all venues are properly outfitted with lighting/sound equipment, chairs, signage etc.
• Work with the Festival TD to ensure all City of Edmonton checklist requirements needed for Road closure are completed, monitor the BYOV build budget and reconcile expenses with the TD, approve the set up/strike schedule proposed by the TD
• Hire any additional FOH staff or Volunteer Coordinator to ensure FOH Volunteers are scheduled for each Fringe show to scan tickets
• Manage venue sponsorship for the Festival
• Work with graphic designers to create site signage (show schedule boards) and directional signage

3. Financial Management:

• Develop and manage venue budgets, tracking revenue and expenses, and preparing financial reports for management and stakeholders.
• Monitor ticket sales, rental revenue, and other sources of income, identifying opportunities to maximize revenue and minimize expenses.
• Coordinate with the AD, General Manager and Bookkeeper to ensure compliance with financial policies and procedures.

4. Marketing:

• Collaborate with marketing staff to develop marketing strategies and promotional campaigns to increase venue visibility, increase bookings and promote what is happening at each theatre venue from a venue perspective.
• Maintain current information online regarding the venue throughout the Grindstone Website and associated channels
• Coordinate with the City for any signage needs

5. Ticketing and Box Office:

• Oversee ticketing operations, including coordinating ticketing information with renters, putting tickets up for sale through Showpass and the Grindstone website, managing ticket inventory, and coordinating with box office staff to ensure smooth ticket sales and distribution.
• Prepare ticket settlement reports and provide to producers/renters
• Coordinate the same ticketing process for internally produced Grindstone productions.

6. Staff Management:

• Hire, train, and supervise the Technical Director and Front of House Services Manager and grow the staffing team as necessary providing leadership, guidance, and support to ensure the successful operation of the theatre venues.
• Conduct performance evaluations, provide ongoing feedback, and address any performance issues or concerns in a timely and constructive manner.

Qualifications:

• Bachelor's degree in Arts Administration, Business Management, or related field (preferred).
• Minimum of 5 years of experience in venue management, event planning, or related field, with a demonstrated track record of success in managing theatre operations and bookings.
• Strong leadership and management skills, with the ability to effectively lead and motivate a team of staff and volunteers.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with clients, colleagues, and stakeholders.
• Proficiency in budgeting, financial management, and reporting, with the ability to analyze financial data and make data-driven decisions.
• Knowledge of marketing principles and strategies, with experience developing and implementing marketing campaigns to promote events and drive ticket sales.
• Familiarity with ticketing systems, event management software, and other tools used in theatre operations (preferred).
• Commitment to the mission and values of Grindstone Theatre Society and a passion for supporting the arts and cultural community.

Position Details:

• 40 hours/week
• Job start date: July 29 2024
• $43,000 - $52,000 / year depending on qualifications and experience
• benefits available after 6 months

How to Apply:

Please submit your resume and cover letter outlining your relevant experience and qualifications to bmartin@grindstonetheatre.ca with the subject line "Bookings and Operations Manager Application - [Your Name]". In your cover letter, please include why you are interested in joining Grindstone Theatre Society and how your experience aligns with the responsibilities of the role.

Grindstone Theatre Society is an equal opportunity employer and welcomes applications from individuals of all backgrounds and experiences. We thank all applicants for their interest, but only those selected for an interview will be contacted.

At a glance

Employment: Canada Summer Jobs Contract (8-weeks)
Hours: 35 hours/week
Term Date: June 24, 2024 to August 16, 2024
Wage: $22/hr
Location: Calgary (in-office)

Join us today and see for yourself some of the many reasons why were voted one of Alberta’s Top Employers!

To apply, send your resume and cover letter to: employment@artscommons.ca

Closing Date: June 6, 2024

Supervised by the VP, Programming and mentored by the Associate Director, Creative and other senior members of the Programming team, the Special Events Planner is a summer contract position that is focused on supporting a multitude of duties relating to Programming activities within a busy and multi-faceted performing arts space.

You are passionate about the local arts scene – and live performance in particular! You believe in advocating and amplifying the voice of equity-seeking communities through the arts, and you enjoy engaging with different genres, styles, and artistic practices. You’re willing and able to assist with the load-in, set-up, and strike of an outdoor performance; and you know your way around assisting and organizing a live event. You’re also equally comfortable with administrative tasks and digital tools necessary for communicating and collaborating online.

You’re comfortable when working independently with online tasks, but you shine when working and connecting in person with others. You’re a strong communicator – written, over the phone, and in-person – and you’re comfortable taking direction and asking for clarification when you need it. You are excited about problem-solving, but you’re not afraid to ask for help and guidance as you learn to navigate the world of Programming within a creative arts administration environment.

Who we are:

Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.

At Arts Commons:

Our belief

• That equitable access to the arts is a human right

Our responsibility

• To redefine a bold and adventurous Calgary by championing and investing in creativity

Our mission

• To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change 

What we offer:

On top of the excitement of working with a team of committed performing and visual arts professionals at one of Canada’s top performing arts facilities, Arts Commons offers:  

• A collaborative, engaging and values driven work environment 
• Wage of $22/hr
• A dynamic role that will have you engaging with the arts and communities in different parks and outdoor spaces throughout the spring/summer

What we value:

We are looking for individuals who share our vision of building a creative and compassionate society, inspired through the arts. Our team is made up of people with a diverse range of interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers, photographers, athletes, dancers. People whose interests encompass the widest spectrum. We even have furry, four-legged friends in the office. We value people who strive to do the right thing, and work to be their best. People with open minds, hearts and arms. 

What you will get to do here:      

The focus of this role is to support the Programming team in the coordination, delivery, and associated administration of our presenting, community connects, education, and visual and media arts activities and events. In this role, you will gain experience in putting shows on stages, and in unusual spaces, both inside and outside of Arts Commons. You will learn about scheduling for a multitude of activities, as well as learn about the administrative procedures for Programming in the areas of contracting, online filing systems such as Microsoft Teams and SharePoint environments, licensing, insurance, of various forms of financial tracking.

Working within a department that programs music, dance, theatre, education, and visual and media art, the Special Events Planner will be afforded the opportunity to learn about all the infrastructure that supports performance events occurring within our building and any associated outdoor events. Working within a dynamic and changing work environment, this role will have you learning about how to balance and juggle a multitude of identities and responsibilities within the programming realm.
Helpful skills to bring to the position, while also being motivated to expand on them include: Adaptability, Collaboration, Clear Communication, Creativity and Innovation, Digital Skills and Problem-Solving

Where you fit within our ecosystem:

The Special Events Planner is a member of the Arts Commons Programming team. Supervised by the VP, Programming and mentored by the Associate Director, Creative in combination with the Associate Director, Education and Senior Curator, Visual & Media Arts, this individual will attend weekly Programming meetings, have one-on-one in person meetings with all the above, but will be primarily guided by the Associate Director, Creative. In addition to working closely with all members of the Programming team, this role will interact with various interdepartmental teams, as well as with contracted event technicians, teaching facilitators, artists, and the public.

You will be a great fit if you…

Must haves:

• Comfortable working in collaborative environments
• Knowledgeable and able to work confidently in Microsoft Office suite / Office 365
• Is comfortable and enjoys using technology and online tools or programs
• Strong communication skills – both written and verbal
• Positive ‘can-do’ attitude and adaptability to working on dynamic tasks and with a multitude of different individuals
• Sound problem solving, decision making and creative thinking abilities
• Knowledgeable and interested in Calgary’s local arts-scene
• Ability to lift at least 35 lbs. and navigate uneven terrain, as needed for any outdoor events (e.g. outdoor park spaces)
• As this position is part of the Canada Summer Jobs program, it is a funding requirement that applicants must be between the ages of 15-30 years in order to be considered 

Nice to have:

• Experience with live performance production (e.g. theatre, music, dance, etc.) and coordinating live events (e.g. stage management, advancing, etc.)
• Experience working with artists
• Experience within an administrative support role

If you are interested in applying to this exciting opportunity, please forward your resume and cover letter in confidence to:

Human Resources
Arts Commons
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca

Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as early as possible, our commitment to finding the right candidate may require more time.

We thank all interested applicants in advance but will only be contacting those selected for an interview.

If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.

Commitment to Inclusion, Diversity, Equity & Accessibility (IDEA)

As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.

We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway!

An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.

At a glance

Employment: Permanent
Hours: FT (40 hrs)
Start Date: ASAP
Salary: $45,000 - $53,000
Location: Calgary (in-person)

Join us today and see for yourself some of the many reasons why were voted one of Alberta’s Top Employers!

To apply, send your resume, cover letter and portfolio to: employment@artscommons.ca
Closing Date: June 3, 2024

Reporting to and working closely with the Manager, Communications & Media Relations, the Digital Communications Coordinator is an important member of the Brand and Audience Development team – providing support to Arts Commons' internal and external communication strategies and marketing initiatives that help develop and drive the promotion of the Arts Commons (master) brand and our sub-brands’ (Education, Galleries, Connects, Presents) activities.

As our Digital Communications Coordinator, you will energize our marketing and communication initiatives by creating impactful promotional and automated email campaigns, and monitoring and analyzing patron data to measure the effectiveness of our communication efforts. You will also use your creative voice to write compelling stories that convey our brand offerings and generate audience engagement.

As an arts advocate, you aim to bring together artists and art enthusiasts through innovative ways of promoting community connections. You build excitement and awareness by supporting the development of promotional materials, online campaigns, and other initiatives that enhance patron loyalty and drive growth. Overall, you thrive in a fast-paced environment and are eager to help elevate our brand’s visibility.

Who we are:

Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.

At Arts Commons:

Our Belief

• That equitable access to the arts is a human right

Our Responsibility

• To Redefine a bold and adventurous Calgary by championing and investing in creativity

Our Mission

• To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change

What we offer:

On top of the everyday excitement of working inside one of Canada’s top performing arts facilities with a team of professionals that share a passion for the arts, Arts Commons offers a competitive salary and a wide range of benefits for this role:

• A collaborative, engaging and values driven work environment
• An annual salary in the range of $45,000 - $53,000
•  A comprehensive health and dental benefits package, with RSP matching and access to an Employee & Family Assistance Program (EFAP).
•  A positive working culture, keeping employee health and wellness a priority with generous paid time off policies and an annual lifestyle allowance.
• A dynamic role that will have you engaging in many different aspects of the arts

What we value:

We are looking for individuals who share our vision of building a creative and compassionate society, inspired through the arts. Our team is made up of people with a diverse range of interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers, photographers, athletes, dancers. People whose interests encompass the widest spectrum. We even have furry, four-legged friends in the office. We value people who strive to do the right thing, and work to be their best. People with open minds, hearts, and arms.

What you will get to do here:

As our Digital Communications Coordinator, you will have the opportunity to work with a dynamic team in leading the creation of our e-communications, including sales e-blasts, pre-show advisories, and special invitations. You will also assist in executing communications plans by preparing written materials for Arts Commons stakeholders including patrons, media, community partners, and internal stakeholders. Your expertise in data analysis and reporting will aid in informing departmental decision-making and strategic planning, ensuring that our integrated communications initiatives are effective and data-driven.

In this role, you will focus on developing communication materials that maximize the visibility and impact of Arts Commons’ master and sub-brands. Success in the role will depend on your ability to prioritize and manage multiple projects and deadlines across key areas, including e-communications administration, data analysis and reporting, audience development, and communications and promotional support.

Strategic Goal: Amplify and enhance the organization’s impact while championing Arts Commons’ marketing and communications initiatives for audiences through impactful digital communication strategies, data-driven decision making, and comprehensive promotional efforts to achieve meaningful results in loyalty, satisfaction, and sales.

Where you fit within our ecosystem:

The Digital Communications Coordinator is a member of the Brand & Audience Development department and reports to the Manager, Communications & Media Relations. This role works closely with other departments, such as the Ticketing Services, Development, and Programming, to ensure consistency in our internal and external communication efforts and identify opportunities for collaboration.

You will be a great fit if you…

Must haves:

• Bachelor’s degree in Communications, Digital Marketing, or related field and/ or a combination of comparable education and experience
• 1-3 years’ experience managing and administering CRM and/or e-mail marketing software
• Proficiency in Microsoft Office Suite
• Sharp attention to detail – vigilant in analysis and proof reading
• Excellent communication, interpersonal and customer service skills
• Excellent writing skills across platforms and audiences
• Exceptional organizational and time management skills
• Positive attitude and willingness to learn
• Strong analytical skills
• Ability to work independently and in collaboration with other team members
• Critical thinking – analyze the numbers, look at trends and data, and come to new conclusions based on findings
• Ability to synthesize information quickly, make appropriate decisions, and offer recommendations and propose solutions
• Experience supporting marketing and communications initiatives in an in-house environment
• Experience with and passion for CMS, CRM, email, and marketing analytics tools & KPIs

Nice to have:

• Database administration, an asset
• Knowledge of Calgary arts and culture, an asset

If you are interested in applying to this exciting opportunity, please forward your resume, cover letter and portfolio in confidence to:

Human Resources
Arts Commons
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca

Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as earliest as possible, our commitment to finding the right candidate may require more time.

We thank all interested applicants in advance but will only be contacting those selected for an interview.If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.

Commitment to Inclusion, Diversity, Equity & Accessibility (IDEA)

As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.

We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway! An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.

The Edmonton Short Film Festival (ESFF) is looking for a young adult to join our festival team as the Videographer/Editor responsible for shooting and editing video from our various events as well as creating content for our social media platforms and web site. Ideally the youth will have an understanding and appreciation of film festivals and the importance of these festivals to both film artists and the community. The majority of their time will be creating and editing engaging videos for our social media platforms.

Our Videographer/Editor will also receive mentorship from and work collaboratively with the festival directors - both award winning filmmakers.

The ideal candidate is a student who is entering their final year of studies or is a recent graduate of a media, film or video production program.

This position is funded through Canada Summer Jobs.

Start date June 1

Application Deadline May 17

Responsibilities & Duties:

• Create high quality videos and still photographs that convey our message, culture, feeling, and story to the community and potential audience participants
• Create and deliver video content designed for websites, social media, advertising, etc.
• Shoot event footage, and work with other videographers to shoot additional footage at events
• Edit all footage using Final Cut, Premiere Pro or other professional-grade software
• Be able and willing to travel to various film screening events and workshop locations
• Embrace and support the ESFF mission and adhere to safe practices in the workplace
• Must be organized, able to take direction, and be a team-player
• Open to working evenings and weekends

Skills:

• Collecting, organizing and creating video content
• Develop workflows and processes to meet deadlines
• Be independently creative
• Have a passion for videography and editing
• Be proficient in editing software
• Have a good understanding of social media (Facebook, Twitter, Instagram, TicTok) and how to create content for each platform
• Be versatile to be able to quickly adapt as required
• Basic understanding of how to operate cameras, microphones, lighting and all related equipment in the production and editing of video
• Strong attention to detail and time managements skills
• Photography experience is a big plus

Please send a cover letter and resume to filmfest@esff.ca by May 20, 2024.

website: esff.ca