Summer School Project Funding

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form and email it as an attachment to registrationAFA@gov.ab.ca.

GATE Front Office usernames and passwords will be sent to the email addresses provide on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

First, complete the GATE Front Office Applicant Profile section with all required information.

GATE Front Office online forms

• contact list: A listing of primary and secondary contact persons and signing authority designate for the application
• applicant contact information: Street and mailing address 
• organization information: the organization’s registration details, including Alberta Registration number, Canadian Charitable Registration number (if applicable) and incorporation date
• organization applicant agreement: An Applicant Agreement with e-signature of signing authority designate for the organization 
• summer school participation report: Number of Participants per Age Range and geographic area for the organization’s most recent residence-based art program
• current board List: A list of all current members of the board of Directors, including names, titles, complete mailing addresses, telephone and fax numbers and e-mail addresses 
• project expenses: Complete the online form providing a detailed budget in Canadian dollars, indicating all projected summer school expenditures
• project budget:  The difference between expenditures and revenues will comprise the grant request to the AFA and cannot exceed 40% of the proposed budget.
• project revenue: Complete the online form providing a detailed, budget in Canadian dollars, indicating all projected non-AFA revenues.

Attachments

Attachments must be developed prior to application, using either original documents specific to your organization or preformatted AFA templates, and uploaded to your online GATE Front Office submission.

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

You’ll be required to complete and upload the following attachments in PDF format:

• resumes of curriculum designers, instructors, and other principal organizers (no more than four pages each) outlining their professional arts background, including training and any previous experience with delivering arts training to youth, or job descriptions if positions have yet to be filled
• a detailed description of the arts summer school program to be offered, including:
  • list of workshops and description of arts skills training and engagement in the creative process
  • detailed daily program schedule
  • materials and supplies (if applicable)
  • number of students
  • program structure, fees and registration
  • contracting instructors, technical and participant supervisory staff
  • extra-curricular activities, if applicable
  • food and lodging arrangements
  • other logistical and administrative functions required for an arts summer school operation
• copies of promotional material and public communications materials related to the summer school 
• a description of the organization’s history of providing arts training programs 
• the organization’s most recent approved annual financial statement of revenue and expenditure 
• a confirmation of filing of the most recent return from Alberta Corporate Registry 
• a copy of the organization’s Sexual and Workplace Harassment Policy for summer school staff and participants, with confirmation that this policy has been formally adopted within the past year
• a marketing plan detailing province wide promotion of the program
• for partnership projects, a copy of the contract or letter of agreement that indicates the responsibilities of each partner, and the knowledge, resources and experience that each will contribute
• additional support materials that may assist in the assessment process. These may include but are not limited to, promotional literature, programs, or newsletters
  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
  • wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB)
  • if your support material is too large to upload, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1. Please include your first name, last name and project number on the CD or USB

Applicants may be asked for additional information.

Applicants may submit only one application to this grant stream per arts discipline.

Partnerships

Applications for partnership projects must be submitted through one primary organization. The primary organization must designate the main contact for all requirements of the grant. Each organization involved in a partnership project must submit financial statements and confirmation of their corporate registries return.